International Recruitment. What You Should Know Before Hiring Foreign Workers

Hiring foreign employees is becoming an increasingly popular solution among companies operating in Poland. Demographic changes, growing demand for specialists, and the rapid development of many industries make international recruitment a practical response to staffing shortages.

Why is it worth hiring foreigners?

• Filling labor shortages – many professions, especially in technical, logistics, production, or IT fields, suffer from a lack of qualified employees.

• Access to unique competencies – foreign specialists often bring valuable know-how and a fresh perspective.

• Flexibility and commitment – many foreign workers are ready to start immediately and show high engagement.

Challenges and legal obligations

Hiring a foreigner involves a number of administrative and legal requirements. These vary depending on the candidate's country of origin.

a) EU Citizens

Hiring EU citizens is relatively simple – they do not require a work permit, only registration of residence in Poland.

b) Non-EU Citizens (e.g., Ukraine, Belarus, Georgia, India, Philippines)

Typically required:

• Declaration of intention to employ a foreigner (simplified procedure) – valid up to 24 months, applies to selected countries.

• Work permit (type A, B, C, etc.) – a more complex and time-consuming procedure.

• Residence card or visa – allows legal stay and employment.

• Notification to ZUS (social security) and the tax office.

How does international recruitment work?

• Define competency needs

• Verify candidate availability on local and international markets

• Check the legal requirements for employment

• Assist candidates in obtaining documentation

• Organize relocation and onboarding

It is advisable to use a recruitment agency experienced in international processes – they understand the legalities, the cultural differences, and the expectations of both parties.

What should you pay attention to?

• Communication – language barriers may arise, so ensure the use of English or offer interpreter support.

• Organizational culture – foreign employees need an introduction to workplace norms in Poland.

• Legality – full compliance with the law is essential to avoid significant penalties.

Long-term benefits

Culturally diverse teams are more innovative, flexible, and productive. International recruitment is an investment in the company's development and competitiveness – both now and in the future.